End-User Support & Knowledge Base

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Welcome to the official guide for the TexonHomes Management System. Find step-by-step instructions, learn how rentals, receipts and stock work, and get quick answers to common questions.

TexonHomes Core Services

What the platform provides for daily business and customer operations.

Equipment & Tool Rentals

Flexible short-term and long-term rentals

Rent high-quality construction tools, machinery, and equipment with clearly defined daily rates, automated return tracking, and transparent penalty calculations.

Custom daily rental periods & partial returns

Direct Material & Item Sales

Point-of-sale store operations

Fast counter sales with immediate warehouse stock deduction. Supports multiple items in a single sale, customizable unit pricing, and instant payment recording.

Real-time warehouse stock synchronization

Official PDF Receipts & Records

Verifiable A4 documentation

Every payment produces an official receipt in standard A4 format, with the amount in words (Dalasi & Butut), customer details and signature lines.

Permanent record with one-tap sharing & download

System Features & Step-by-Step Guides

Clear, non-technical walkthroughs of how every part of the application works.

Managing Rental Contracts

Step-by-step from issue to return
  1. 1
    Create Contract: Go to Rentals then click + New Contract. Pick or add a customer, enter the rental duration in days, and set the start date.
  2. 2
    Issue Items: Add each tool or item the customer is taking and confirm the daily rates. Items are taken out of inventory straight away.
  3. 3
    Track & Return: When equipment comes back, record the returned count. The system checks whether everything is back or some items are still with the customer.
  4. 4
    Late Fees & Settlement: If items come back after the agreed return date, the daily penalty (currently D 50) is added until everything is returned and the balance is paid.
Go to Rentals Late rate: D 50/day

Direct Sales & Point of Sale

Counter selling and customer checkout
  1. 1
    Select Items: Go to Sales and search the items in stock that are marked for sale.
  2. 2
    Set Quantity & Price: Confirm the quantity sold. The default sales price fills in automatically, but can be changed if a manager authorizes it.
  3. 3
    Customer Info: Enter the buyer’s name and phone number so they appear on the receipt and in the records.
  4. 4
    Collect Payment & Share Receipt: Receive the payment and record it, then Share or Download the official receipt for the customer.
Go to Sales Instant stock deduction

Inventory & Stock Tracking

Item catalogs, balances, and adjustments
  1. 1
    Item Categories: Items are tagged Rental, Sale, or Both, which decides where they appear in the system.
  2. 2
    Stock Counts: Every item tracks its Opening Balance and Current Stock. Items out on rent are tracked separately so nothing goes missing.
  3. 3
    Adjusting Stock: Authorized users can adjust stock to add new deliveries or write off losses. The exact user and reason are logged.
  4. 4
    Low-Stock Warning: When stock falls to 3 items or fewer, the item is flagged on the dashboard so you can restock in time.
Go to Inventory Threshold: ≤ 3 units

Official Receipts & Sharing

PDF generation, sharing, and layout
  1. 1
    Automatic Generation: Whenever a payment is recorded, a formal receipt is created with its own unique reference number.
  2. 2
    Spelled Out in Words: The amount is also written in words, e.g. Five Thousand Dalasis only, so figures cannot be quietly altered.
  3. 3
    Share & Download: Open a receipt and tap Share to send the PDF through WhatsApp, email or any app on your device, or Download to save it. On computers that cannot share files, Share downloads the PDF instead. To print, open the PDF and print it.
  4. 4
    Permanent Record: Receipts are never silently erased. Cancelled or voided receipts stay on record, stamped CANCELLED or VOID.
Open receipts from the contract or sale recordsStandard A4 portrait

Security, Roles & Data Protection

How TexonHomes safeguards business data and defines user responsibilities.

Role-Based Access

Staff accounts cover everyday frontline work (rentals, sales, returns, receipts). Administrators also have access to cash flow, expenses, staff accounts, and global rate settings.

Prevents unauthorized financial tampering.

Full Audit Trail

Every action - issuing equipment, recording a payment, adjusting inventory, or cancelling a contract - is stamped with the exact date, time, and the user who did it.

Complete accountability and transparency.

Offline Detection & Safety

If the shop’s internet drops, a banner appears at the top of the screen so you don’t lose track of unsaved work. Once you’re reconnected, check that your last entry saved.

Helps avoid incomplete submissions.

Frequently Asked Questions (FAQs)

Clear answers to the most common day-to-day questions.

14 questions available
Go to the "Rentals" section from the sidebar and click "+ New Contract". Select an existing customer or enter new customer details (name, phone number, address). Next, specify the rental start date, duration (days), and add the equipment or tools being rented along with their agreed daily rate. You can also assign an agent or apply a rental discount if approved. Once submitted, the items will be marked as issued and the contract becomes active.

Terms, Privacy & Policies

What you agree to when you use the system, what we record about you, and the day-to-day rules for staff and administrators.

Terms of Use

Rules for using this system

Privacy Notice

What we record about you & why

Acceptable Usage

Day-to-day conduct & responsibilities

Software Authorship & Engineering

Mahammed Touray

Technical Developer & Systems Architect

touraydev@outlook.comLinkedInGitHub
Need Direct Assistance?

Contact TexonHomes Office

Can't find what you need? Speak to an Administrator, or contact the office for help with equipment inquiries, contract questions, account changes or technical issues.

Brusubi Phase 2, The Gambia
Monday - Saturday, 8:00 AM - 6:00 PM
Call +220 87 775 4433Email Support