Terms of Use

1. Who these terms apply to

TexonHomes Ltd (“TexonHomes”) provides this system to run equipment rentals, sales, inventory and receipts. Accounts are created by an Administrator for people the business has authorised to work with the system. These terms apply to every user, whatever their role.

2. Your account and password

• Your account is personal and cannot be transferred. Do not share your login or let anyone work under it.
• Sign out of shared counter computers at the end of every shift, and whenever you step away for long.
• Tell an Administrator straight away if you think someone else knows your password or has used your account.
• You are responsible for what is done under your account, unless you reported it as compromised.

3. Roles and access

What you can see and do depends on your role:

• Staff - manage inventory items, issue and receive rentals, process sales, and share or download receipts.
• Administrators - everything Staff can do, plus business expenditures, cash flow, financial and audit reports, global settings and staff accounts.

Do not try to reach parts of the system outside your role. If your job needs more access, ask an Administrator.

4. Using the system properly

• Use the system only for TexonHomes business.
• Enter accurate information. Do not create test or made-up records on live data.
• Do not try to bypass security, copy or export data for outside use, or interfere with how the system works.
• Follow the day-to-day rules in the Acceptable Usage Policy.

5. Records, receipts and corrections

Contracts, sales, stock records and receipts are the business's official records. They cannot be silently edited or erased: cancelled contracts stay on file with who cancelled them and why, and cancelled or voided receipts remain visible, stamped CANCELLED or VOID.

6. Activity logging

To keep the business accountable, the system records what you do: the action, the record affected, the time, and your user account. Administrators can review this in the Audit Logs. See the Privacy Notice for details.

7. Availability and working offline

The system needs an internet connection. If your connection drops, a warning banner appears. Do not refresh the page or clear your browser data until you are back online, then check that your last entry saved. The system relies on the internet and third-party cloud services, so TexonHomes cannot promise it will always be available.

8. Suspension and ending access

An Administrator may suspend or remove your access at any time, for example when you leave the business or break these terms or the Acceptable Usage Policy. Records you created remain on file in your name. Serious misuse, such as falsifying records or tampering with cash entries, may be handled under TexonHomes's disciplinary procedures.

9. Changes to these terms

We may update these terms when the system or the way the business operates changes. The “Updated” date above shows the latest version. Continuing to use the system after an update means you accept it.

10. Questions

For questions about these terms, or to ask for different access, speak to an Administrator or contact the main office: